Application and instructions for branch mergers
For branches looking to merge with another:
Installing internal controls for branch finances
Secretary-Treasurer Jane Broendel’s Postal Record article on ways that branches should establish internal control of their finances can be found here.
Guide to conducting audits in small unions
Branch trustees can use this guide as a resource for conducting audits within their branches.
Dues corrections or changes can only be made at specified times.
Transfer membership from one branch to another after retirement.
Article 2, Section 3 of the Constitution for Government of Federal and Subordinate Branches covers the requirements:
(a). Any regular branch member in good standing in his/her Branch, moving his/her employment to another city, or retiree in good standing in his/her Branch moving to another city, may transfer membership to the Branch located in such city.
(b). The membership of an active member shall be transferred in accordance with procedures established by the Secretary-Treasurer of the National Association.
(c). In the case of a retiree member seeking to transfer membership, [h]e/she shall make application to the Recording Secretary of his/her Branch, who shall ascertain from the Financial Secretary if all
dues and assessments charged against him/her on that date are fully paid; if so, it shall be the duty of the Recording Secretary to announce at the next regular meeting of the Branch that the application as been received and all obligations discharged. There being no objections, the Recording Secretary will at once forward to the Recording Secretary of the Branch with which affiliation is desired, a letter of recommendation.
The letter shall be read at the first regular meeting of the receiving Branch held after its receipt and the transferred individual shall be considered a member at that time. The Recording Secretary of the Branch shall then notify the Recording Secretary of the original Branch that the transferee has been received into membership.
Branches can suspend dues
for members called to active duty
Any branch desiring to suspend the dues for members of the union called up to active duty should send a request to Secretary-Treasurer Jane E. Broendel at NALC Headquarters.
Changes of officers
Please notify the office of the National Secretary-Treasurer’s office in writing on official branch letterhead as soon as possible after a change of officers in your branch or state association. New officers will not begin to receive their mail from headquarters until NALC is notified of their names, titles and addresses. NALC’s main computer stores the names of branch and state presidents and secretaries in its membership database and utilizes this information for mailings.
Changes of address
Please notify both your local branch and the office of the National Secretary-Treasurer as soon as possible after a change so NALC’s membership database can be updated. The Postal Record, other NALC publications and official mailings use the membership database to keep members informed about important letter carrier issues and official union business.
Holding NALC branch office involves serious financial and administrative responsibilities and duties
Local NALC secretary-treasurers are the union’s administrative backbone. For them doing the job right is absolutely essentialnot only because of the legal requirements concerning accounting, taxes and reporting, but also because they maintain the NALC’s integrity and financial health.
NALC calls upon local secretary-treasurers to do a host of difficult tasks, none of which are learned on the letter carrier’s job. They need to keep financial books, produce financial statements, keep the financial and other branch records in order, file detailed reports with the Labor Department and Internal Revenue Service, and make sure everything they do is timely, well-organized and 100 percent accurate.
Along with secretary-treasurers, all local Branch officers take their financial and administrative responsibilities very seriously. They are on the front line, representing members interests before USPS management; they take care of branch administrative and financial business; they lead branch members in a myriad of community service projects; and they organize new letter carriers even as they motivate current active carrier members and retirees to participate in branch activities.
Branch bylaw changes
NALC Assistant Secretary-Treasurer Nicole Rhine requests that branches use the form below when submitting proposed by-law changes to Headquarters. This form can only be used once the bylaw has been voted on and approved, as well as signed by a branch officer.
Click here to open up a PDF form that contains fields in which you can type or paste information directly using your computer. When you’re finished, print it out and sign it.
Click here to download the standard PDF form, which you can use if you have any technical problems using the form above. Simply open up the form, print it out, type or write your information on the print-out, then sign it.
Both forms can be used on any operating system (PC, Mac, Linux, etc.).
You will need to fill out a separate form for each proposed change in article number and/or subsection, then print each completed form and mail them, along with two complete copies of your current by-laws, to:
Nicole Rhine, Assistant Secretary-Treasurer
100 Indiana Ave. NW
Washington, DC 20001-2144
Branches and state associations at risk of losing tax-exempt must file Form 990 with IRS by October 15
NALC branches and state associations that fail to satisfy annual filing requirements for three consecutive years (beginning in 2006) will automatically lose their tax-exempt status. The IRS is providing one-time relief that will allow small exempt organizations to come back into compliance and retain their tax-exempt status even though they failed to file during the first three consecutive years of this new requirement. If a branch or state association loses its exemption, it will have to reapply to regain its tax-exempt status. Any income received between the revocation date and renewed exemption may be taxable.
The one-time relief benefits both Form 990-N (e-Postcard) and Form 990-EZ filers only. Branches/state associations required to file Form 990 or Form 990-PF are not eligible and are automatically revoked if they fail to file for three consecutive years.
The toll-free number you can call for account-related information is 877-829-5500. They will be able to answer, confirm and provide specific filing information.
In The Postal Record
The Secretary-Treasurer writes a column in NALC’s monthly magazine, The Postal Record, that covers a wide range of issues. (Note: No officer columns are printed in the February issue—the annual COLCPE issue—or in convention-year issues containing the President’s Biennial Report. Some Postal Record magazines can be double issues covering two months.)
January: Reporting to the Department of Labor
March: Made in USA—but only for the wealthy
April: Important updates
May: The Reciprocal Agreement
June: ‘Me first’—that’s not the NALC way!
August: OWCP departees: Collection of dues and the per capita tax roster
Sept:/Oct.: Vote this November—up and down the ballot
December: National convention registration and the housing process
November: Important updates
October: Convention 2014: Convention Call, amendments and resolution info
September: OWCP departees: Collection of dues and the per capita tax roster
August: Brothers and sisters in a common cause
July: Tracking membership and dues: A tough job getting tougher
June: Branch audits: A guide for trustees
May: Needed: A postmaster general with vision and guts
April: Reviewing the roster/obtaining checking account
March: A better job, a better union—thanks, Vince
January: Reporting to the Department of Labor
December: Don’t give back local dues!
November: Look for the union label
October: NALC convention diversity—the real America
August: Elections have consequences
July: How to avoid LMRDA and IRS violations
June: As craft shrinks, “Don’t mourn—organize!”
May: Hey America—We’re in this together
April: Reinstating tax-exempt status
March: Membership issues: OWCP and dues, proper Forms 1187 and 1188
January: Here’s to Mom
December: Making our voices heard
November: Important updates
October: Convention delegate information, resolutions and amendments
September: Changing the conversation
August: Bonding—it’s the law; revocation of tax-exempt status
July: Frequently asked IRS questions
June: It’s not a party thing—it’s a policy thing
May: If you think I’m nagging you...
April: Fighting for America’s soul
March: Don’t lose your branch’s tax-exempt status
January: Reporting to the Department of Labor and membership information
December: Looking for the union label
November: Reciprocal Agreement and other reminders
September/October: Canceled check issues and the Department of Labor
July: How to avoid common record-keeping and reporting violations
June: A changing America, a changing labor movement
May: The ‘new’ Department of Labor and the compliance audit
April: Labor unions: Combating self-centeredness
March: Bonding requirements
January: New housing process; OWCP and membership