||Materials Reference System
August 7, 2012
2012 Materials Reference System (MRS) available online
The NALC's Materials Reference System (MRS) is a prime resource for national business agents, regional administrative assistants, NALC branch officers and shop stewards in their duties of enforcing the collective bargaining agreement.
The July 2012 MRS Index and Summaries has been completely updated and contains summaries of key contractual documents and direct links to M-number documents as well as C-numbered arbitrations. It also includes Defenses to Discipline.
NALC members may download the 2012 MRS Index by right-clicking the image at right and choosing Save or can navigate it online by opening it in your browser. To get the 2012 MRS with all the original M-number and C-number documents, order the 2012 NALC Contract DVD from the NALC supply department ($2 per disc).
To browse the MRS Index, click the image at right. To download it, right-click and choose Save Target or Save Link.
To open a specific M-number document, enter the number (numbers only - don't insert an "M") and click the Submit button (do not hit the Enter key):
Latest key MRS documents
Here are summaries of MRS materials numbered M-01709 and higher. These materials are in portable document file (PDF) format. Click a link to view the PDF document online, or right-click and choose "Save target as..." or "Save link as..." to download. More Information
- M-01828 – December 4, 2013 – The parties agree that the installation head and branch president or their designees may mutually elect to develop a process that allows employees who transfer from another installation, or part-time flexibles and CCAs converted to full-time status after the two week period for signing the lists, to place their names on either the overtime desired list or work assignment list.
- M-01827 – December 5, 2013 – MOU Re: City Carrier Assistants – Temporary Assignments to Other Post Offices defines the process for temporarily assigning city carrier assistants (CCAs) to other post offices.
- M-01826 - October 22, 2013 - NALC and the Postal Service agreed that city carrier assistants who served as city carrier TEs directly before their initial CCA appointment will not serve a probationary period when converted to full-time career status during the term of this MOU, which is effective through March 31, 2014. The parties also agreed to jointly monitor on a weekly basis at the national level the necessary CCA resources during the implementation of the MOU Re: Residual Vacancies - City Letter Carrier Craft (M-01824) and the Sunday parcel delivery test. Additionally, to assist with the significant increase of parcel volume expected over the holiday season, holiday carrier assistants, which were an option beginning in 2014 per the 2011 National Agreement, will now be available during December 2013.
- M-01825 - September 25, 2013 - For the purposes of clarity, the national parties agree to make changes to language in the January 10, 2013, Interest Arbitration Award. The revised language has been incorporated into the final version of the USPS/NALC 2011 collective-bargaining agreement.
- M-01824 - August 30, 2013 - Memorandum of Understanding Re: Residual Vacancies - City Letter Carrier Craft - The parties agree to establish a process for filling residual vacancies in the city letter carrier craft. Vacancies will be filled by a number of steps including assignment of unassigned regulars, part-time flexible conversions to full-time status, acceptance of transfers and conversions of city carrier assistants to full-time career status.
- M-01823 - June 12, 201 3 - The parties agreed to restore language in the EL-804 which states “Provide 3 days (24 hours) of orientation and training when a new employee arrives at the duty station.” See Handbook EL-804, Safe Driver Program, June 2013 for this language located in Section 136.1 of this handbook.
- M-01822 – May 22, 2013 – “City Carrier Assistants-Annual Uniform Allowance.” This Postal Service document provides details on the annual uniform allowance for CCA employees. This document sent to USPS Managers and Human Resources provides information on the procedures, instructions and a sample letter from the USPS to authorized uniform vendors.
- M-01821 – June 11, 2013 - The parties agreed to refer to the National Joint Labor-Management Safety Committee the issue of what impact the mandatory use of bicycle helmets has on the ability of city letter carrier to employ uniform items to protect exposed skin from the sun. In the event the issue is not resolved, this case will be returned to its current status at arbitration.
- M-01820 – June 3, 2013 - Members of the Article 8 Task Force established by the Das interest arbitration award reached agreement on testing a new way of determining equitable overtime distribution. This test begin Oct. 1, 2013, and continues for one year in 22 districts across the country. To read more about the test, to see a list of the districts included and district NALC contacts, see the City Delivery article and Contract Talk section from the July 2013 Postal Record. If you have any questions regarding the test, please contact your branch president or the NALC person listed in the Contract Talk section for your district.
- M-01819 - May 22, 2013 - “Questions and Answers—2011 NALC-USPS National Agreement:”
This jointly-developed document (M-01819) provides the updated mutual understanding of the national parties on issues related to 2011 NALC-USPS National Agreement. It is separated in two sections: the first concerns city carrier assistants (CCAs) and the second addresses other contractual provisions. This document fully replaces the April 12, 2013, Questions and Answers, 2011 NALC/USPS National Agreement (M-01810). New questions and responses are identified by underscoring. New questions and answers are included that explain the uniform program for CCAs. This document may be updated if agreement is reached on additional matters concerning the new collective bargaining agreement.
- M-01818 – 5/16/2013 – The parties agreed that employees may now use the NALC FMLA forms for FMLA protection. Link to FMLA page
- M-01817 – 5/16/2013 – The parties agreed to change the IVR system so that when an employee calls the IVR system for unscheduled leave and is unable to successfully negotiate the prompts, it will direct the employee to contact his or her supervisor.
- M-01816 – 5/08/2013 – The postal service created an electronic form that combined information from the PS Form 1769 and OSHA Form 301. The electronic form required supervisors to obtain information shielded by the Privacy Act. The postal service agreed to modify the system through a Service Change Request; which no longer solicits information the union believed violated the Privacy Act.
- M-01815 – 5/08/2013 – The parties agreed that the subject suspension of bidding did not modify or alter the posting and bidding provisions of Article 41.1 of the National Agreement. Any case held pending resolution of this national case shall be processed pursuant to the provisions of the National Agreement.
- M-01814 - May 10, 2013 - NALC and the Postal Service have agreed to a memorandum of agreement (M-01814) to extend the March 19, 2013, Memorandum of Understanding Re: Part-time Flexible Opportunities (M-01808) until May 24, 2013.
- M-01813 – 5/08/2013 – The parties agreed that the TE classification was phased out on 4/10/2013 for a new employee classification, City Carrier Assistants (CCAs). In accordance with Article 7.1.C.3 of the 2011-2016 National Agreement, CCAs are hired for terms of 360 calendar days.
- M-01812 – 4/24/2013 – The postal service agreed to change the language in section 515 of the ELM to allow employees to use another format other than Department of Labor forms to certify FMLA protection. Link to FMLA page
- M-01811 - 4/23/2013 – The NALC and the USPS have agreed to a national level settlement on an interpretive dispute regarding a letter carrier that was promoted to Grade 2 from Grade 1, subsequently returned to Grade 1 and had his Step increase delayed by 48 weeks. Employees returning to a former lower grade must be assigned to the step and the next step increase date as if service had been uninterrupted in the lower grade.
- M-01809 - April 11, 2013 - NALC and the Postal Service have agreed to a memorandum of agreement (M-01809) to extend the March 19, 2013, Memorandum of Understanding Re: Part-time Flexible Opportunities (M-01808) until May 10, 2013.
- M-01808 - March 19, 2013 - The parties agree to establish a work group at the national level for the purpose of developing and implementing a process to place part-time flexible city letter carriers into full-time city carrier residual vacancies that are not subject to a proper withholding order. The intent is to help facilitate the elimination of the part-time flexible city letter carrier classification through conversion and/or voluntary reassignment to full-time duty assignments and the establishment of the city carrier assistant classification during the transitional employee phase out period. Details on the process are coming soon.
- M-01807 - March 19, 2012 - Letter from USPS Chief Operating Officer and Executive Vice President Megan J. Brennan instructing USPS Area Vice Presidents not to work disabled employees outside their medical restrictions nor to discipline them for being unable to complete their routes.
- M-01801 - February 4, 2013 - Re: Buras, LA 70041 - The USPS, NALC, and the NRLCA recognize that the devastation from Hurricane Katrina resulted in a significant reduction in delivery points and the reassignment of the city letter carrier to another installation. The parties agree that the remaining city delivery points in Buras, which currently number approximately 210 deliveries (and any former city delivery points that return), will be serviced temporarily by the rural letter carrier craft. This temporary agreement expires January 29, 2014, at which time the parties will review conditions in Buras and determine if renewal of the agreement is warranted.
- M-01800 – January 31, 2013 – The parties have agreed that transitional employees who are hired as City Carrier Assistants (CCA) on or before April 11, 2013, will be given a one-day break between appointments. This break will occur on the first Sunday of a pay period and allow these employees to work the day before (Saturday) and the day after (Monday). The one-day break will not impact employees' eligibility for health benefits or any other right or entitlement under the National Agreement.
The MOU also sets the length of initial CCA appointments for such employees to be for the balance of the 360-day appointment, which is equivalent to the total period from beginning of the transitional employee appointment until the conclusion of the initial CCA appointment, which will be 360 days.
In addition, it requires that transitional employees hired as CCAs will be paid at their transitional employee rate through April 19, 2013.
Finally, the MOU makes clear that all other CCA appointments made pursuant to Article 7.1.C.1 or Article 7.1.C.2 of the National Agreement will be for 360-day terms.
- M-01799 – January 29, 2013 –
The parties have agreed that time transitional employees spend taking Exam 473 will be on the clock, including necessary travel time. Transitional employees will select the testing site closest to their work location to minimize necessary travel time. Please note that this agreement is prospective. It is effective from Jan. 29, 2013 onward. It does not apply to any time that transitional employees have spent taking the 473 Exam prior to January 29, 2013.
- M-01797 – October 9, 2012 – The NALC and USPS have entered into a Memorandum of Understanding which will alleviate some of the staffing issues in many delivery units by providing for a) the conversion of over 6,000 part-time flexible city letter carriers to full-time regular, b) the filling of vacant residual CC-01 and CC-02 positions that are not withheld for Article 12, and c) the limited authorization to hire an additional 3,400 bargaining unit transitional employees.
- M-01796 – October 5, 2012 - National level settlement on the issue of whether a vacant letter carrier assignment for a full-time route may be reverted without current route inspection data. The parties agree that the determination of whether an established route is full-time will be made using one of the following procedures:
||A six day mail count and inspection in accordance with the provisions of Handbook M-39
||A route adjustment pursuant to Section 141 of Handbook M-39 (provided the data used is reasonably current and from the regular carrier assigned to the route)
||Evaluation through a national jointly agreed upon route evaluation process
||Evaluation through an authorized locally developed joint route evaluation process
- M-01785 – May 18, 2012 - The parties agree to a jointly revised PS Form 8190, USPS-NALC Joint Step A Grievance Form (April 2012).
- M-01784 – May 17, 2012 – National Convention time waiver. Thirty-one day moratorium on the time limits for the processing of all grievances at the local, regional, and national levels due to the NALC’s 68th Biennial Convention.
- M-01783 –USPS-NALC Intervention Process. When data reflects one of the seven indicators are present, the NBA, AMLR or designees are responsible to determine the cause and jointly work to respond to the issue(s) prompting the intervention.
- M-01782 – April 24, 2012 - Interpretive Step Grievance on Scanning Delivery Unit Saturation Mail Resolved.
NALC and USPS have resolved a grievance at the Interpretive Step involving the scanning process used for Delivery Unit Saturation Mail. The settlement states that this scanning process is an internal measurement system used to verify the date a saturation mailing is scheduled for delivery. This settlement also makes clear that by scanning the mailing, the letter carrier is not verifying that he or she delivered the mailing. The scan only verifies that the mailing is scheduled to be delivered on that day.
- M-01778 – April 9, 2012 - Clarifies the intent of the previous DUO agreements as they pertain to the limited circumstance where letter carrier(s) have active retreat rights back to any installation involved in DUO. This MOU requires such retreat rights for letter carriers to be carried forward to the gaining installation.
- M-01777 – April 9, 2012 - Extends the terms of the previous MOU on ‘multiple days of inspection.’
- M-01775 – March 22, 2012 - Equal Employment Opportunity Policy Statement - Postmaster General Donahoe has expanded the USPS EEO Policy Statement by also prohibiting discrimination or harassment based on "past, present, or future military service."
- M-01773 – April 24, 2008 - Tools for Injury Reduction (‘Good Ideas’) - Consistent with its ongoing commitment to improve safety, the National Joint Labor-Management Safety Committee evaluated several tools designed to reduce injuries associated with lifting, loading, and handling mail. A description of the approved tools is attached.
M-01772 – February 21, 2012 - Re: Buras, LA 70041 - The USPS, NALC, and the NRLCA recognize that the devastation from Hurricane Katrina resulted in a significant reduction in delivery points and the reassignment of the city letter carrier to another installation. The parties agree that the remaining city delivery points in Buras, which number approximately 228 deliveries (and any former city delivery points that return), will be serviced temporarily by the rural letter carrier craft. This agreement is temporary and will expire in one year.
- M-01771 - December 14, 2011 - Postal Service directive "Repositioning of LLV Right Side Mirrors" (8/1/2009 edition) is cleared for obsoletion on 12/12/2011. VMO-O1-09 is not replaced by any official Postal Service directive.
- M-01769 - National level interpretive step settlement concerning management’s use of an “office efficiency tool” developed in the Greater Indiana District. A 2007 settlement (M-01664) protected Letter Carriers from management’s use of DOIS projections. M-01769 is applicable to any other tool/system/program currently being used or developed in the future to project office and street times.
- M-01768 - August 19, 2005 - USPS responds to 3 NALC interpretive questions pertaining to its implementation of reassessment of injuries. In response the USPS stated, in part, all assignments will comply with the Employee and Labor Relations Manual (ELM) Section 546 and the Rehabilitation Act, if appropriate, based on individual circumstances. (M-01768 updates M-01550.)
- M-01766 - "A Guide for Using COR" This guide was created to take the mystery out of the workings of Carrier Optimal Routing (COR) when it is used to generate route adjustments. NALC representatives are encouraged to read this guide in advance of any proposed COR adjustments.
- M-01765 - 2011 JARAP Training and Resource Guide
- M-01764 - Dispute Log - For use by the Teams to track disputes in the Issue Resolution Process.
- M-01763 - Unit Checklist - For use by the District Lead Team to track and monitor the progress of adjustments.
- M-01762 - COR Presentation (PowerPoint) - Joint Power Point presentation on how to use COR.
- M-01761 - Route Review Request Form - For use by the Local Contacts when when requesting a review pursuant to JARAP 2011.
- M-01760 - Instructions for obtaining a 3999 Audit Trail Report - Shows how to transfer a 3999 from the mainframe to the workstation in DOIS, data summary screen, function analysis screen and audit trail report.
- M-01759 - Carrier Consultation Script - Adjustment - This script must be used when conducting the adjustment consultation with Letter Carriers in JARAP 2011.
- M-01758 - Carrier Consultation Script - Evaluation - This script must be used when conducting the evaluation consultation with Letter Carriers in JARAP 2011.
- M-01757 - Local Contact Duties and Responsibilities - List of duties and responsibilities for those serving as Local Office Contacts under JARAP 2011.
- M-01756 - Nationally developed Unit Stand-up Talk - This stand-up talk should be jointly presented to letter carriers before starting JARAP 2011.
- M-01755 - Workhour Workload Report (by Route) - This report shows the work hours, volume and any auxiliary assistance for a particular route over a specified period of time.
- M-01754 - MODS Operation Numbers Listing - This report provides an explanation of all relevant MODS operation codes.
- M-01753 - Flash Last Four Weeks Report - This report shows a variety of unit information compared to Same Period Last Year including volumes, work hours by function, sick leave, etc.
- M-01752 - Operations Summary Report - Weekly - This report shows the total number of work hours recorded under each MODS operation code in a zip code.
- M-01751 - Steward, Standby and Meeting Time Report - This report will show all time recorded under the following MODS operation numbers: 613 (Steward Time), 354 (Standby) and 632 (Meeting Time).
- M-01750 - LTATS-Weekly Summary Report with Designation and Activity Codes - This report shows work hours transferred from one Designation and Activity Code to another. This report should be reviewed to determine if work hours have been transferred to or from a city carrier assignment.
- M-01749 - March 22, 2011 - The 2011 MOU on Alternative Evaluation and Adjustment Processes.
- M-01748 - March 22, 2011 - An Adobe Acrobat pdf file of the USPS/NALC Joint Alternative Route Adjustment Process Training document for 2011 which must be read in conjunction with M-01746 and M-01747. This training document provides the parties’ joint understanding of the roles and responsibilities of the Postal Service and the NALC when conducting evaluations and adjustments under JARAP 2011.
- M-01747 - March 22, 2011 - The joint guidelines to the Joint Alternate Route Adjustment Process (JARAP) for 2011, including the MOU language itself. These guidelines must be read in conjunction with (M-01748) the USPS/NALC Joint Alternative Route Adjustment Process Training presentation for 2011 to fully understand changes to the JARAP process for 2011 and the National Parties’ understanding of the key roles and responsibilities of both parties.
- M-01746 - March 22, 2011 - The 2011 JARAP Memorandum of Understanding itself.
- M-01745 - March 22, 2011 - Addresses several issues involved when a Delivery Unit Optimization (DUO) occurs including who goes, notice period, seniority, hold down assignments, higher level assignments (Article 25), and previously approved annual leave. It must be noted that this and M-01744 do not apply in situations where there are already clear contractual provisions that govern the movement of Letter Carriers and consolidation of Post Offices.
- M-01744 - March 22, 2011 - Addresses resolving the differences where two or more Local Memorandums of Understanding (LMOU) are involved as well as what happens in the event USPS changes their mind somewhere down the road and decides to move the Letter Carriers back to the original Installation.
- M-01743 - March 18, 2011 - The NALC and the USPS have agreed to jointly test alternative City Letter Carrier route structures. Joint proposals will be developed at the local level by NALC and USPS representatives. The local parties will be asked to address 16 items in their joint proposals which will then be sent to Headquarters within 45 days. The joint proposals will then be jointly reviewed by the parties at the National Level. Participation in this joint test is strictly voluntary. Anyone interested in participating should contact your National Business Agent for further information.
- M-01742 - Memorandum agreed to by NALC President Fredric V. Rolando and U.S. Postal Service COO Megan J. Brennan, communicating Customer Connect program mandates. Of note, quarterly telecons are to be held, which will include station carrier coordinators.
- M-01741 - USPS has eliminated the requirement for delivery employees to place their signature on PS Form 3849 to document delivery items, including Express Mail, where waiver of signature is requested.
- M-01740 - January 10, 2011 - Memorandum of Understanding limiting management to inspecting a route on a 6 day count and inspection to no more than 3 days, and the selection of PS Form 3999 closest to the selected street time.
- M-01739 - December 20, 2010 -
This correspondence, from USPS Headquarters, affirms TEs will receive uniform allowances of $298 during a first appointment. In addition, local installation heads can provide the same amount for each successive TE appointment period. It should be noted, however, that all uniforms should be collected from TEs upon separation of service. It is in the interest of both the Union and Postal Service to have TEs in proper uniforms as it is a reflection of our professionalism to the public.
- M-01737 - September 29, 2010 - Interpretive Step Settlement concerning revisions to Chapter 3 of the Employee and Labor Relations Manual (ELM), Issue 16.
- M-01736 - June 18, 2010 - Joint Alternate Route Adjustment Process (JARAP) Training Guide
- M-01735 - June 10, 2010 - Because of the NALC’s Biennial Convention in Anaheim, California, August 9-13, the Postal Service has granted the NALC’s request that the parties at the local, regional and national levels be granted a waiver of time limits for all grievances during the month of August, 2010.
- M-01734 - May 20, 2010 - NALC and the Postal Service have settled a long-standing Article 19 appeal involving modifications made in April 2000 to the Postal Service's leave regulations set forth in Section 510 of the Employee and Labor Relations Manual (ELM). The settlement makes clear that the changes to Section 510 introduced in ELM Issue 15 do not change leave accrual or crediting, and do not alter FMLA certification procedures or Postal Service paid leave policies.
- M-01733 - May 20, 2010 - Settlement agreement with the Postal Service and the USPS Office of Inspector General (OIG) that imposes significant new restrictions on OIG agents and postal inspectors when they seek to obtain confidential medical information about employees from the employees’ doctors or other personal health care providers.
- M-01732 - May 2010 - The Table of Contents of the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01731 - May 2010 - An Adobe Acrobat pdf file of the Carrier Optimal Routing [COR] PowerPoint presentation, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01730 - May 2010 - Postal Service Delivery Operations Information System [DOIS] instructions for downloading a PS Form 3999 into DOIS, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01729 - May 2010 - A list of Postal Service Management Operating Data System [MODS] operation codes and descriptions, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01728 - May 2010 - A Postal Service Flash Last 4 Weeks Report, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01727 - May 2010 - A Postal Service Time and Attendance Collection System [TACS] Operation Summary Report, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01726 - May 2010 - A Postal Service Steward, Standby and Meeting Time Report, as included in the USPS/NALC Joint Alternative Route Adjustment Process Training and Resource Guide.
- M-01725 - May 2010 - Adobe Acrobat pdf file of the Joint Training on the Joint Alternative Route Adjustment Process [JARAP], originally given to the JARAP Area/Regional Teams by the JARAP National Oversight Team by PowerPoint presentation on May 3, 2010. [Changes from MIARAP to JARAP are highlighted with red letters.]
- M-01724 - May 17, 2010 - Pursuant to the JARAP agreement, this is the adjustment consultation script to be used by the local office contacts during the adjustment consultation with the letter carrier.
- M-01723 - May 17, 2010 - Pursuant to the JARAP agreement, this is the evaluation consultation script to be used by the local office contacts during the initial consultation with the letter carrier.
- M-01722 - May 12, 2010 - Pursuant to JARAP guidelines in M-01720, this document reflects the duties and responsibilities of the local office contacts that they are to be provided under JARAP.
- M-01721 - May 12, 2010 - Pursuant to the JARAP agreement guidelines in M-01720, the nationally developed stand-up talk on JARAP, to be given to employees in a unit selected for JARAP. The stand-up talk is given by management and union representatives assigned by the district evaluation and adjustment team. (This document replaces all previous versions.)
- M-01720 - May 4, 2010 - The joint guidelines to the JARAP, including the MOU language itself.
- M-01719 - May 4, 2010 - MOU on prioritizing incomplete 2009 MIARAP revisits first.
- M-01718 - May 4, 2010 - MOU on Alternative Evaluation and Adjustment Processes.
M-01717 - May 4, 2010 - The Joint Alternate Route Adjustment Process Memorandum of Understanding.
- M-01715 - January 5, 2010 - Interpretive Step agreement resolving the issue of working transitional employees outside their employing installation on a temporary basis.
- M-01714 - January 5, 2010 - Interpretive Step agreement resolving the issue of the impact of eCareer on the Memorandum of Understanding Re: Transitional Employment Opportunities.
- M-01713 - January 5, 2010 - Interpretive Step agreement resolving the issue of assigning a transitional employee to a residual vacancy rather than hiring a career employee when the vacancy is not being withheld pursuant to Article 12, there are no unassigned regular or full-time flexible employees available for assignment, and no part-time flexible employee is available for conversion.
- M-01712 - November 12, 2009 - Article 19 prearbitration settlement agreement stating that the revisions to ELM Issue 15, Section 420, Wage Administration Policy for Bargaining Unit Employees (published in ELM Issue 16, August 2000) do not supersede the provisions of the National Agreement.
- M-01711 - October 13, 2009 - USPS notice withdrawing their January 6, 2009 proposed revisions to ELM 540, Injury Compensation Program.
- M-01710 - October 9, 2009 - Postal Service Labor Relations letter to President Rolando, notifying the NALC of the Penalty overtime exclusion period for calendar year 2009 [PP 26-09 WK1 thru PP 01-10 WK 2][12/5/09 thru 1/1/10].
- M-01709 - August 7, 2003 - Prearbitration settlement agreement stating that ELM 935.21, Absences From Uniform Category of 90 Days to 1 Year does not apply to employees who are permanently reassigned pursuant to a limited duty job offer.
||© National Association of Letter Carriers, AFL-CIO